Freight RFQ Template Generator

FREIGHT REQUEST FOR QUOTATION (RFQ)
Issued by: [Your company]
Date: 2026-05-30

1. SCOPE
   Mode of transport: Full-Truck Load (FTL)
   Equipment type:    32ft SXL
   Expected volume:   ~400 shipments / month
   Contract start:    Within 30 days

2. LANES
   1. Mumbai → Delhi
   2. Chennai → Bengaluru
   3. Pune → Ahmedabad

3. RATE CARD REQUESTED (per lane)
   - Base freight rate (per trip / per kg / per CBM as applicable)
   - Fuel surcharge basis and current value
   - Detention / demurrage charges and free time
   - Loading / unloading and handling charges
   - Applicable taxes

4. SERVICE EXPECTATIONS
   - Committed transit time per lane
   - Vehicle placement SLA (hours from indent)
   - On-time pickup and on-time delivery targets
   - Real-time tracking capability (GPS / SIM-based)
   - Proof of delivery (ePOD) turnaround

5. COMPLIANCE & DOCUMENTATION
   - Statutory transport documents handled (e.g. e-Way Bill / e-CMR / customs)
   - Insurance coverage and liability terms
   - Required licences and certifications

6. COMMERCIAL TERMS
   - Payment terms: Net 30
   - Rate validity period
   - Escalation / de-escalation clause

7. SUBMISSION
   - Quote format: per-lane rate card (attached template)
   - Response deadline: [date]
   - Point of contact: [name, email, phone]

Please submit your best rates per lane along with service commitments.
We evaluate on total landed cost, reliability and compliance — not price alone.