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E-way bills, never missed.
Traqo generates, tracks, and extends e-way bills automatically — integrating directly with the NIC portal so your team never has to log in manually. Every active EWB is monitored against vehicle location and expiry, with proactive alerts ensuring zero compliance lapses.
E-way bill compliance dashboard
Real-time status of all active, expiring, and expired e-way bills across your entire fleet.
Target audience
This documentation serves three tiers of users.
Evaluating Traqo's E-Way Bill automation to understand capabilities, compliance coverage, and ROI before purchasing.
Responsible for NIC API setup, GSTIN configuration, ERP integration, and user permission configuration during onboarding.
Logistics coordinators, dispatch teams, and finance staff who generate, extend, cancel, and reconcile E-Way Bills day-to-day.
Why manual EWB management fails at scale
Manual E-Way Bill generation through the NIC portal is time-consuming and error-prone for high-volume manufacturers.
Logging into the NIC portal for each shipment creates queues at dispatch — vehicles wait while staff generate EWBs one by one.
Manual entry leads to errors in GSTIN, HSN codes, and PIN codes — each error blocks generation and delays the vehicle.
Tracking EWB expiry across hundreds of active shipments in different states is impossible manually — lapses result in detention and fines.
Vehicle breakdowns require immediate vehicle number updates on the NIC portal — dispatchers must interrupt their workflow to log in and update.
Matching invoices, dispatch records, and E-Way Bills manually consumes significant finance team time and produces audit risk.
Penalties for non-compliance
Non-compliance with E-Way Bill requirements carries significant financial and operational penalties under GST law.
| Violation | Penalty |
|---|---|
| Goods movement without E-Way Bill | Penalty of ₹10,000 or tax sought to be evaded, whichever is greater |
| Expired E-Way Bill during transit | Vehicle detention and penalty equal to 200% of tax payable |
| Incorrect details on E-Way Bill | Seizure of goods and penalty under Section 129 of CGST Act |
| Failure to produce EWB during inspection | Vehicle detention until E-Way Bill is produced or penalty paid |
Key features — all 17 capabilities
A complete overview of every feature available in the Traqo E-Way Bill module.
| # | Feature |
|---|---|
| 1 | Seamless GST E-Way Bill integration — direct API with NIC portal |
| 2 | Auto-generation from dispatch/sales orders (no manual entry) |
| 3 | Multi-mode support (road, rail, air, ship) |
| 4 | Bulk generation & update utility |
| 5 | Auto-validation of GSTIN, HSN, and PIN codes |
| 6 | Extend / cancel / modify from dashboard (without NIC portal login) |
| 7 | Automatic vehicle number update from gate pass or transporter master |
| 8 | Integration with yard/dispatch systems (trigger at gate-out or dispatch indent) |
| 9 | Multi-branch & multi-client management (separate series per GST registration) |
| 10 | Error handling & retry mechanism (NIC downtime handling) |
| 11 | Download & print E-Way Bills (PDF, share with drivers/transporters) |
| 12 | Compliance dashboard (expired, expiring, cancelled — real-time) |
| 13 | Automated reconciliation (cross-check invoices vs dispatch vs E-Way Bill) |
| 14 | Audit trail & logs (complete submission and approval history) |
| 15 | Secure API-based architecture (encrypted communication with GST portal) |
| 16 | Email/WhatsApp sharing (share with customers, drivers, finance) |
| 17 | Role-based access control (restrict creation, modification, cancellation by role) |
E-way bill lifecycle — swim lane diagram
12-step EWB journey from dispatch trigger through NIC API generation, compliance monitoring, expiry escalation, and delivery closure — with two decision points.